HR Administrative Assistant -Tampa

Temp to Perm
Tampa Location
Excellent Temp and Perm salary

Prestige Tampa high profile firm seeks candidate to be both HRIS administration and entry of all personnel files. Plus be back up to corporate admin. dept

Ø Enters and ensures that employee data is accurately entered and maintained in the appropriate HRIS and audited in accordance with regulatory and compliance requirements for corporate and multiple sites

Ø Prepares and maintains personnel file information and other filing as needed with overall accountability for all related record keeping

Ø Responsible for HR documents, files, and file room organization

Ø Set-up and maintain New Hire and Separation files and audits for completion

Ø Maintains weekly New Hire and Separation lists

Ø Responds to routine questions on HR forms, records, policies and/or procedures

Ø Coordinates appointments, calendars and correspondences for the HR team

Ø Prepares HR department meeting agendas, scheduling conference rooms, and compiling meeting materials

Ø Coordinates invoice payments, budget tracking and expense reports

Ø Provides back-up coverage for Corporate Receptionist to include established break/meal periods, absences, or otherwise needed

Ø Prepares documents in PowerPoint, Excel, Word and other software

Ø Assists with annual training, the merit process, and reward and recognition programs

Ø Responses to employment verifications and communications with off site storage vendor

Ø Interacts with unemployment vendor and other third parties as needed

Ø Assists with other projects as assigned

QUALIFICATIONS

Ø Strong communication and interpersonal skills

Ø Discretion and confidentiality required

Ø Ability to manage multiple tasks and demonstrate flexibility

Ø Ability to support multiple managers

Ø Strong follow-up skills

Ø Strong organization skills and attention to detail

Ø PC skills (email, Word, Excel and PowerPoint) required, Lawson experience a plus

Ø Self generator, initiative

Ø Team Player

High School diploma or GED and 2 years administrative experience required. Bachelor’s degree preferred. Human Resources experience desired.

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